Indirect Loan Processor I

J  o  b    D  e  s  c  r  i  p  t  i  o  n

THE DETAILS

Job Code:

11222

Grade:

15H

Status:

Non-exempt

POSITION AND PURPOSE

The primary purpose of the Indirect Loan Processor I position is to provide accurate, timely, and compliant support for indirect consumer automobile loan applications, from initial intake through funding. The incumbent is responsible for ensuring that each loan file is complete, properly documented, and processed in accordance with applicable laws and regulations, internal policies and procedures, and audit/record-retention requirements, while supporting a positive dealer and member experience and mitigating documentation, operational, and regulatory risk.

In this capacity, the Indirect Loan Processor I receives, reviews and processes indirect loan packages submitted through Dealer Services partners; verifies application, borrower, and collateral information; obtains and validates required supporting documentation; and prepares funding-ready documentation and system updates. The incumbent coordinates with dealerships, members, Dealer Relationship Managers, and internal business partners to clear conditions, resolve exceptions, and advance loans through final conditions and disbursement.

Successful performance in this position requires a high degree of attention to detail, effective written and verbal communication skills, and the ability to exercise sound judgment. The incumbent is expected to adhere to defined procedures, maintain complete and accurate work notes, identify and appropriately address potential risk indicators, and escalate exceptions in accordance with applicable guidelines. The Indirect Loan Processor I performs work within approved parameters while developing product, process, and system proficiency to support efficient, consistent, and compliant funding outcomes.

WHO WE ARE

Golden 1 Credit Union is among the top credit unions in the country. As a member-owned, not-for-profit cooperative, Golden 1 is guided by the credit union philosophy of “people helping people.” We are committed to empowering our members and uplifting our communities as we create a more equitable and financially inclusive California. We welcome all who embrace our Core Values.

WHO YOU ARE

You balance speed and accuracy while managing multiple loan applications and time-sensitive funding requirements in a high-volume environment.

You are a dependable contributor who uses sound judgment to interpret information, support loan fulfillment activities, and provide clear guidance to dealers, members, and internal teams.

You contribute to team success by communicating effectively, supporting workflow coordination, and identifying opportunities to improve processes and reduce errors.

THE WORK

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Maintain a working and up-to-date understanding of applicable state and federal laws/regulations and internal requirements (including BSA/AML, CIP/OFAC, and related compliance obligations) and apply them consistently throughout the loan fulfillment and funding process.

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Manage a high volume of loan-related communications (inbound/outbound calls, emails, and internal messages) while progressing multiple applications in parallel; triage time-sensitive funding items, set expectations with partners, document actions taken, and meet service level and turnaround-time requirements.

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Accountable for meeting established quality assurance standards and performance metrics by completing work accurately the first time, following required checklists/controls, meeting productivity and timeliness targets, and promptly correcting errors or rework trends identified through quality reviews or audits.

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Identify root causes of member or operational issues, recommend practical solutions, and contribute to continuous improvement efforts (job aids, knowledge sharing, and workflow enhancements) to improve team performance and consistency.

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Deliver consistent, high-quality service to dealers, members, and internal partners by actively listening, confirming needs, explaining next steps in plain language, setting realistic timelines, and following through on commitments. Support escalations and time-sensitive funding issues by using appropriate urgency, keeping stakeholders informed, and documenting outcomes.

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Review and analyze application data and supporting documentation to ensure consistency and completeness (e.g., applicant information, stipulations/conditions, collateral details, insurance/registration requirements as applicable); perform required research and validations; complete required system updates with strong attention to audit readiness and record retention standards.

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Obtain, validate, and track required Department of Motor Vehicles (DMV) documentation, when needed, to ensure lien perfection and proper recording of the credit union’s interest in collateral.

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Partner with peers and cross-functional teams (e.g., branches, Member Service, Vehicle Services, and back-office areas) to resolve exceptions, clear conditions, and complete required steps to move loans efficiently to funding.

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Perform post-preparation quality control by auditing executed loan documents and operational reports to verify signatures, dates, required disclosures, document indexing/filing, and procedural compliance. Identify and resolve discrepancies within authority, initiate corrections (e.g., missing/incorrect documents), and escalate exceptions and potential risk concerns to mitigate loss and regulatory exposure.

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Maintain strong working knowledge of Golden 1 lending policies, procedures, and systems to ensure consistent decisioning support, accurate document preparation, and compliant loan fulfillment.

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Provide operational support through professional email and Teams chat correspondence; respond to dealership and Dealer Relationship Manager inquiries; assist with escalated calls and time-sensitive funding issues; and complete audits as assigned.

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Identify red flags and mitigate potential fraud, suspicious activity, and identity theft by following established controls, documenting findings, and escalating concerns in accordance with policy.

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Conduct member interviews; perform required financial calculations and proof-of-income analysis; obtain and validate information needed to satisfy loan conditions; and confirm readiness for funding in accordance with credit union requirements.

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Prepare and quality-check loan documents for member signature; monitor receipt of executed documents; and coordinate approved loans for disbursement.

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Use sound judgment and critical thinking to resolve routine exceptions, recognize when to escalate, and continuously strengthen product and process knowledge to support team effectiveness.

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Manage shared work queues (e.g., Outlook email and Teams chat) by monitoring for new requests, prioritizing by funding deadlines and risk, and coordinating real-time handoffs with teammates to prevent delays, reduce rework, and maintain clear documentation of actions taken.

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Participate effectively in video conferencing, trainings, and team meetings; communicate status, risks, and handoffs clearly in a virtual and/or hybrid work environment.

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Perform other related duties as assigned, consistent with the scope of the role.

QUALIFICATIONS

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H.S. Diploma or General Education Degree (GED) or equivalent required

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1+ years experience in a fast-paced lending environment or customer service centric work environment with high volume, handling complex situations with direct consumer contact. required

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Consumer loan processing experience is a plus preferred

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Current knowledge of all Golden 1 products and services, policies and procedures, and regulatory requirements, including the methods and principles of sound business practices.

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Some credit analyses and underwriting experience.

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Some skills testing related to product knowledge.

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Knowledge of intranet/internet.

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Strong oral and written communication skills.

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Bilingual skills a plus.

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None required

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Takes Initiative - Owns tasks and responsibilities 

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Delivers Results with Agility - Meets deadlines and adapts

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Collaborates Across Teams - Works well within the team Solves Problems Proactively

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Handles day-to-day challenges Builds Trust and Credibility - Demonstrates reliability 

ORGANIZATIONAL CONTACTS AND RELATIONSHIPS

INTERNAL:

Supervisors, management group, and peers.

EXTERNAL:

Auto dealers, members, supervisors and peers in other departments or branches.

WORKING CONDITIONS

Work time includes weekend and after-hours time, based on organizational needs. This position works in-office where working conditions, lighting, temperature, audio, and workspace are all sufficient.

PHYSICAL REQUIREMENTS

Work requires the ability to constantly operate a computer and the ability to read, type, and communicate. Work may require the ability to move work-related supplies weighing up to 10-15 pounds.

DISCLAIMER/INTENT AND FUNCTION OF JOB DESCRIPTIONS

The above information on this description has been designed to indicate the general nature and level of work performed by team members within this classification. Because the nature of positions and job functions can change over time, this job description is not designed to contain or be interpreted as a comprehensive inventory of all essential functions, duties, responsibilities and qualifications requirements of team members assigned to this job. Job duties may be changed or modified in the Credit Union’s discretion. The Credit Union will keep team members updated on key functions, duties, and requirements of their position by communications from the Credit Union and by updating the job description from time to time. Any team member with questions about the nature of their job duties is encouraged to consult with their supervisor.

DECLARATION/ACKNOWLEDGEMENT

This job description outlines the essential functions and physical/mental requirements necessary to perform this role. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.